The concept of a “coffee break” is literally translated as a “break for coffee.” And that’s exactly what it represents: a moment to relax and enjoy a cup of coffee (or any other energizing and refreshing beverage). Over time, this type of break has evolved and acquired a much broader meaning than simply having a drink and taking a break. Many of our clients at our catering in Mallorca entrust us with catering for their corporate events’ coffee breaks, so we are well-versed in such events and want to share our tips for organizing the perfect coffee break.
The Perfect Timing
In general, it can be scheduled at any time of the year when corporate events, courses, or seminars that last for several hours are taking place. The key is to time it right because our ability to concentrate starts to diminish after about an hour and a half of continuous attention, making that the ideal moment for a coffee break. This break allows event attendees to enjoy a coffee break, indulge in some snacks, socialize with other participants, and recharge for the rest of the day.
Consider the Objectives of Incorporating a Coffee Break
It’s important to consider the objectives of the coffee break when organizing it:
- Provide an opportunity for socializing with other attendees, creating a relaxed atmosphere.
- Supply the necessary energy that depletes over time, essential for successfully concluding the day.
- Contribute to regaining focus that may have been scattered with the passage of time.
How to Organize a Coffee Break: Here are all the details you should consider for it to be truly impressive.
If you are in charge of the organization, pay special attention. We will now explore all the essential aspects to ensure your event is memorable.
Preparation Before and After the Event
Starting with the planning, it’s crucial to have a realistic estimate of the number of attendees. This will allow you to calculate the amount of food and beverages required (typically about 10% more than the number of attendees) and assess whether you have the appropriate space for tables, chairs, and people.
Make your purchases in accordance with your estimates. Once you have a clear idea of the required quantities (approximately half a liter of beverages and about 5 snacks per person), consider diversifying the food and beverage offerings. Besides coffee (don’t forget lactose-free and plant-based options), think about acquiring water bottles. When it comes to food, it’s ideal to have both savory and sweet options. Don’t forget to include plates, glasses, cutlery, and napkins on your shopping list.
As for the timing of the coffee break, it’s essential to strike a balance. Avoid having multiple breaks that may overly relax the attendees. For this reason, scheduling it in the middle of the event is a smart choice. Additionally, determine an appropriate duration, with 20 minutes being the optimal time.
Don’t overlook the scheduling of speaker presentations before and after the coffee break. Every segment of the event is valuable, so it’s important to consider whom to schedule before and after the intermission. An effective suggestion is to feature the top speakers at the beginning of the day (but not the very first slot, to allow the audience to warm up) or after the break when everyone is full of energy.
The Coffee Break Menu: Savory and Sweet Options
Finally, we get to the heart of the matter: the coffee break menu. To ensure success, consider the following:
- Opt for simple dishes that mostly do not require utensils, as it’s common for attendees to eat while standing.
- Offer a variety of savory and sweet options to please all tastes.
- In addition to coffee, consider providing additional beverages like teas or juices to cater to everyone’s preferences.
- Take into account any dietary restrictions or allergies of the attendees.
Tast Out Catering & Events: is the premier provider of corporate event coffee break catering in Palma de Mallorca. If you want everything to go perfectly and focus on other aspects of your event, leave the catering in our hands. Punctuality, excellent quality, and experienced servers.